Ralen Group Document Submission

Introduction

This Privacy Policy explains how Ralen Group collects, uses, and protects your personal information during the recruitment process.

Data Controller

Ralen Group is the data controller responsible for your personal information.

Information We Collect

We collect the following information as part of our recruitment process:

• Full name and contact details
• Identification documents (passport, residence card)
• PESEL number (where applicable)
• Documents submitted as part of your application
• Information regarding your right to work

How We Use Your Information

We use your information for the following purposes:

• To process your job application
• To verify your identity and right to work
• To communicate with you about your application
• To comply with legal obligations

Sharing Your Information

We may share your information with:

• HR personnel and hiring managers within our company
• Third-party service providers who assist with our recruitment process
• Government authorities where required by law

Data Security

We implement appropriate security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law.

Your Rights

Under the GDPR and applicable data protection laws, you have the following rights:

• Right to access your personal information
• Right to rectify inaccurate or incomplete information
• Right to erasure ('right to be forgotten')
• Right to restrict processing
• Right to data portability
• Right to object to processing

Cookies and Tracking

Our website uses cookies and similar tracking technologies to enhance your experience and gather information about how the site is used.

Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of any significant changes by posting the new policy on our website.

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Complaints

If you have concerns about our data practices, you may also lodge a complaint with your local data protection authority.

Introduction

These Terms of Service govern your use of the Ralen Group recruitment portal and submission of your application documents.

Acceptance of Terms

By using our recruitment portal, you agree to these Terms of Service and our Privacy Policy.

Eligibility

You must be legally eligible to work in the relevant jurisdiction to submit an application.

User Responsibilities

As a user of our recruitment portal, you are responsible for:

• Providing accurate and truthful information
• Maintaining the confidentiality of any account credentials
• Not submitting any illegal, harmful, or infringing content
• Complying with all applicable laws and regulations

Intellectual Property

All content on this portal is the property of Ralen Group and is protected by intellectual property laws.

Disclaimer of Warranties

The portal is provided on an 'as is' and 'as available' basis without any warranties of any kind.

Limitation of Liability

Ralen Group shall not be liable for any indirect, incidental, special, consequential, or punitive damages resulting from your use of or inability to use the portal.

Indemnification

You agree to indemnify and hold Ralen Group harmless from any claims arising from your use of the portal or violation of these terms.

Termination

Ralen Group reserves the right to terminate or suspend your access to the portal at any time for any reason.

Governing Law

These terms are governed by the laws of Poland without regard to its conflict of law provisions.

Changes to Terms

We may update these terms from time to time. Continued use of the portal after any changes indicates your acceptance of the modified terms.

Contact Information

Introduction

This Data Processing Policy explains how Ralen Group processes personal data in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

Data Controller

Ralen Group is the data controller responsible for processing your personal data.

Personal Data We Process

We process the following categories of personal data:

• Identification information (name, date of birth, identification numbers)
• Contact information (address, email, phone number)
• Employment and educational history
• Documentation related to right to work
• Any other information you provide as part of your application

Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Processing is necessary for the performance of a contract or to take steps at your request prior to entering into a contract
• Processing is necessary for compliance with a legal obligation
• Processing is based on your explicit consent

Purpose of Processing

We process your personal data for the following purposes:

• To assess your suitability for employment
• To verify your identity and eligibility to work
• To communicate with you regarding your application
• To comply with legal and regulatory requirements

Recipients of Personal Data

Your personal data may be shared with authorized personnel within Ralen Group, third-party service providers acting on our behalf, and government authorities when required by law.

International Data Transfers

If we transfer your personal data outside the European Economic Area (EEA), we ensure appropriate safeguards are in place to protect your data in accordance with applicable laws.

Data Retention Period

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable laws and regulations.

Your Rights as a Data Subject

Under the GDPR, you have the following rights regarding your personal data:

• Right of access to your personal data
• Right to rectification of inaccurate personal data
• Right to erasure ('right to be forgotten')
• Right to restriction of processing
• Right to data portability
• Right to object to processing
• Right to withdraw consent at any time

Automated Decision-Making

We do not make decisions based solely on automated processing, including profiling, that produce legal effects concerning you or significantly affect you.

Data Security Measures

We implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk, including encryption, access controls, and regular security assessments.

Right to Lodge a Complaint

You have the right to lodge a complaint with a supervisory authority if you believe that our processing of your personal data infringes the GDPR or other applicable data protection laws.

Contact Information